Program Summary (Download a PDF version here)
The Upper Housatonic Valley National Heritage Area (UHVNHA) has established the 2008 Heritage Partnership Grant Program, and will provide grants to qualified organizations in these categories:
• Category 1 Partnership Grant for Education
• Category 2 Partnership Grant for Interpretation and Programming
• Category 3 Partnership Grant for Archives and Historical Records
About the Heritage Partnership Grant Program:
The 2008 Heritage Partnership Grant Program makes available a maximum $5,000 grant to any qualified organization or entity. Heritage projects under the 2008 grant program must be related to the heritage theme "Cradle of Industry" - our industrial heritage, and are subject to the following conditions:
Dates and Deadlines:
• Partnership applications must be addressed to UHVNHA and be postmarked no later than June 30, 2008.
• Applications will be reviewed in July, and awards will be announced at the Heritage Partnership Grant Awards breakfast on Saturday September 6th, 2008.
• July to August 2008 - Contracts sent out to education, interpretation and archives grants
• August 30, 2009- All final reports and budget information due to UHVNHA.
Qualified applicants must be a non-profit organization as evidenced by IRS non-profit determination letter or Public entity (municipality, state government, or institution of higher learning)
Before preparing and submitting a Partnership Grant application, the responsible Officer of the applicant organization should review the following to determine if the organization is able to comply with the grant requirements.
In addition:
• Project must fall within the geographic boundaries of the Upper Housatonic Valley National Heritage Area (See maps at www.housatonicheritage.org)
• Project must NOT include any “bricks & mortar” component, or any element of historic preservation (rehabilitation or construction) work that would invoke Section 106 requirements under the National Historic Preservation Act of 1966
• Project must closely relate to the mission of the Upper Housatonic Valley National Heritage Area, and in particular – the theme of “Cradle of Industry” – our industrial heritage
• Project or portion of project to be funded with a Partnership Grant must NOT begin before the grant is awarded and UHVNHA grant contract is signed
Program Management Requirements:
• Adhere to all UHVNHA reporting requirements, which include providing thorough project reports and documentation of all project income and expenses. Please use the 2008 UHVNHA Budget Report Guidelines for, available for download from our website
• Meet UHVNHA deadlines set forth in the grant contract
• Monitor project work
Additional Grant Requirements:
• Acknowledge UHVNHA support in all press opportunities and materials publicizing or resulting from grant activities
• Use the UHVNHA logo where appropriate (brochures, websites, newsletters, etc)
• Provide digital photographs of project or program activities
• Provide UHVNHA with copy of all original work (DVD, brochures, photographs, etc)
To discuss your project prior to submitting an application, call (860) 435-9505 or email info@housatonicheritage.org. (see additional contact information below). Follow the Profile and Criteria sheet for the specific category you are applying in. In addition to the category criteria, applications must conform to the following standards in order to be considered for funding.
All eligible applicants must submit the following:
• One (1) original signed application
• Ten (10) additional completed, assembled copies of application (Note: UHVNHA can not make copies for applicants or assist with assembly)
Assembly of Grant Materials:
• Applications must be clipped together, DO NOT staple the applications or put them in binders or folders
• Pages must be numbered
• DO NOT include DVDs. CDs, VHS tapes, oversized posters/maps (larger then 11x17 tablet size), etc. with the application, they will not be accepted or reviewed
Mail the completed grant application to Upper Housatonic Valley National Heritage Area, PO Box 493, Salisbury, CT 06068, postmarked no later than June 30, 2008.
Matching Funds Requirement:
The Partnership Grant Program awards matching grants of federal funds on a reimbursable basis. Grant recipients must match all grant awards on a ONE-TO-ONE basis, with cash funds or in-kind contributions. The total cost of the project must be AT LEAST TWICE the amount of your grant request. For example, if your request is $2,000 then you must demonstrate that your project costs AT LEAST $4,000.
• Applicant must have sufficient funds to cover the entire cost of the project
• Applicant must have evidence of applicant’s ability to provide one-to-one matching
• Letter signed by the responsible Officer of the applicant organization documenting the amount of match funding being contributed to the project, and the source.
Match Funds must be verifiable from your records, and must be considered “necessary and reasonable” for proper and efficient completion of your project.
Match Funds CANNOT be included as direct contributions from any other federally
assisted program or be paid by the federal government under another award. This includes operating costs of the organization and routine repair and facility costs.
Cash and In-Kind Match:
• Match funds can be cash or in-kind contributions of time, materials, or services
• Cash match requires that real money change hands, and must be documented by copies of invoices or receipts and evidence of payment (cancelled checks, bank statements)
• In-kind match must be documented and applied only to this grant project
• In-kind matches must be documented and may include personnel time for employees, board members, and volunteers as well as contributions of services, materials and supplies
The following is a recommended format for valuing and documenting in-kind matches:
Contributed Time
Name of Individual: ____________________________________
Hours ____________ x $_________/hour = $ _______________
Contributed Materials and/or Services
Types of Materials and/or Services: _______________________
Value: $_________________________
Funding and Award Disbursement:
• The applicant must have sufficient funding to cover the entire cost of the project
• The first payment equaling 25% of grant award is made upon the grantee signing the Partnership Grant contract
• A second and final reimbursement payment equaling 75% of the grant award is made upon UHVNHA’s receipt and approval of all deliverables, project reports, and required financial documentation, including receipts
• Expenses must be incurred within the grant period dates stated in the grant contract
• Expenses incurred outside the grant period WILL NOT be reimbursed upon grant culmination.
Forms and Application - PDF Downloads
• 2008 Heritage Partnership Grants Program Guidelines
• Category 1 Partnership Grant for Education
• Category 2 Partnership Grant for Interpretation and Programming
• Category 3 Partnership Grant for Archives and Historical Records
• Heritage Partnership Grant Application Form
• Heritage Partnership Grant Project Budget Form
To contact us with questions or concerns about your project, call (860) 435-9505 or email info@housatonicheritage.org.
Mail the completed grant application to Upper Housatonic Valley National Heritage Area, PO Box 493, Salisbury, CT 06068, postmarked no later than June 30, 2008.
